Environmentally friendly documents at less cost
With digital manuals, you can preserve your manuals so they are not lost, torn, destroyed, wrinkled, soiled or worse. You'll never lose another page. You will have certainty that the latest revision is what is being used by everyone. You can put thousands of pages on one CD, search for any word and find it instantly and link other documents to your standards manual to ensure your project gets done correctly. You can even password your documents so only you can change them!
What are the problems with paper documents?
Searchability
- A designer needs the exact standard for office flouresent lighting but does not want to search 400 pages to find it.
- Your manuals and standards over the years have filled a small room. Now, no one wants to have to look through that room to find the exact standards used in November 1986.
Access
- The latest revisions do not arrive at one or more of the remote offices. Worse yet, at other offices they arrive, but no one there takes the time to replace the old pages with the new ones. As a result, a large part of an important job has to be redone because the work was done without the latest revisions.
- Someone used an older version and needs to be corrected, but someone else has taken that section of the standards and not returned it.
- Anyone who has physical access can read, copy or remove your standards.
Cost
- Printing, mailing, distribution and the labor to swap the revised pages is expensive.
- New revisions need to be made and distributed, but the revision distribution procedure takes weeks and is not scheduled for another month.
Printing
- The printing company has been delayed in getting your latest revisions done and there is a huge job starting tomorrow.
Preservation
- Paper manuals get dirty, ripped, wrinkled and unreadable.
Digital manuals from Axiom are the solution!
The benefits of having digital manuals are:
Searchability
- Digital manuals can be searched for any word or phrase.
- Bookmarks let someone jump to the exact section they need.
- Digital manuals and standards on CDs can be labeled and kept on a bookshelf. This saves storage space, time searching and does not discourage finding the exact standards used at any time in the past.
- "Sticky" notes can be placed anywhere in the manual and their color and shape can symbolize their content type.
Access
- Digital manuals are always available to everyone who has been given access.
- Digital manuals can be delivered with the speed of the Internet or on your internal network. CDs can be sent overnight if necessary.
- Digital manuals can be passworded to prevent reading, printing, changing passwords or any combination of these.
Cost
- Digital manuals cost less to create, distribute and use.
Updates
- Digital manuals don't need to have pages swapped. They are ready when they arrive.
- Digital revisions can be done in a day or two and distributed overnight. Thus they can be scheduled much more frequently than paper revisions.
Printing
- Digital manuals can be ready in a day or two and cost less than a paper revision system.
Preservation
- Digital manuals never get torn, ripped, dirty, wrinkled or lost.
You can be confident when you select Axiom to do the work. We do it right and can provide quick turnaround when necessary, even on large jobs!
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For more information on our Digital Documents Conversion service, click here or call 727-442-7774 extension 7508 in the U.S. or e-mail us.
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