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Digital Documents
Digital manuals cost less than printing and distributing
paper copies. They are easier to search, access, update and
print. With digital manuals, you can preserve your manuals
so they are not lost, torn, destroyed, wrinkled, soiled or
worse. You’ll never lose another page. You will have
certainty that the latest revision is what is being used by
everyone. You can put thousands of pages on one CD, search
for any word and find it instantly and link other documents
to your standards manual to ensure your project gets done
correctly. You can even password your documents so only you
can change them!.
What are the problems with paper documents?
Searchability
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A designer needs the exact standard for office flouresent
lighting but does not want to search 400 pages to find
it.
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Your manuals and standards
over the years have filled a small room. Now, no one wants
to have to look through that room to find the exact standards
used in November 1986.
Access
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The latest revisions do not arrive at one or more of
the remote offices. Worse yet, at other offices they arrive,
but no one there takes the time to replace the old pages
with the new ones. As a result, a large part of an important
job has to be redone because the work was done without
the latest revisions.
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Someone used an older version and needs to be corrected,
but someone else has taken that section of the standards
and not returned it.
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Anyone who has physical access
can read, copy or remove your standards.
Cost
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Printing, mailing, distribution and the labor to swap
the revised pages is expensive.
Updates
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New revisions need to be made and distributed, but the
revision distribution procedure takes weeks and is not
scheduled for another month.
Printing
- The printing company has been delayed
in getting your latest revisions done and there is a huge
job starting tomorrow.
Preservation
- Paper manuals get dirty, ripped, wrinkled and unreadable.
Digital manuals from Axiom are the solution!
The benefits of having digital manuals are:
Searchability
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Digital manuals can be searched
for any word or phrase.
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Bookmarks let someone jump
to the exact section they need.
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Digital manuals and standards
on CDs can be labeled and kept on a bookshelf. This saves
storage space, time searching and does not discourage
finding the exact standards used at any time in the past.
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“Sticky” notes can
be placed anywhere in the manual and their color and shape
can symbolize their content type.
Access
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Digital manuals are always
available to everyone who has been given access.
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Digital manuals can be delivered
with the speed of the Internet or on your internal network.
CDs can be sent overnight if necessary.
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Digital manuals can be passworded
to prevent reading, printing, changing passwords or any
combination of these.
Cost
- Digital manuals cost less to create, distribute and use.
Updates
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Digital manuals don’t
need to have pages swapped. They are ready when they arrive.
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Digital revisions can be done
in a day or two and distributed overnight. Thus they can
be scheduled much more frequently than paper revisions.
Printing
- Digital manuals can be ready in a day or two and cost
less than a paper revision system.
Preservation
- Digital manuals never get torn, ripped, dirty, wrinkled
or lost.
You can be confident when you select Axiom to do the work.
We do it right and can provide quick turnaround when necessary,
even on large jobs!
Call now!
For more information, call 727-442-7774 extension 7508 in
the United States or e-mail 7508@axiomint.com.
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